Help center / Exhibitors, sponsors & leads
Set your exhibitor application questions
Add the questions companies answer when they apply, beyond the built-in contact details.
Exhibitor application questions are edited in the Form builder, not on the Exhibitors page — the same editor as your registration form, in a different mode.
Steps
- Open Form builder.
- Switch the mode at the top to Exhibitor application.
Form builder with the mode switcher set to exhibitor application - Add, edit, reorder and delete questions exactly as you would for registration — see Add a question.
- Save.
What is already collected
Company name, Your name, Email and Phone are always collected and shown greyed out. Do not add your own versions of these.
What is worth asking
Keep the application short. A long form loses exhibitors, and you can ask for detail after they are confirmed — that is what package requirements are for, see Set what a package includes and requires.
Usually worth asking at application:
- What they do, in a sentence. Helps you decide whether they fit.
- Website. Fastest way to judge an unfamiliar company.
- Whether they have exhibited with you before.
- Any special requirements — extra power, water, a corner stand, vehicle access. Much easier to plan for now than a week out.
Not worth asking at application:
- Logos and artwork. Ask after confirmation, as a requirement.
- Staff names. They will change.
- Anything you will not read before deciding.
If you are vetting rather than selling to anyone who applies, add a question that lets you actually decide. "What will you be showing?" separates a serious exhibitor from a company hoping to sell into your audience from a booth.
What happens next
Questions appear on your public exhibitor application. Answers show under Application details when you review each application — see Approve or reject an application.
Common problems
You cannot find where to edit them. They are in the Form builder, under the exhibitor application mode — not on the Exhibitors page.
A question is not on the public application. Save, then reload the public page.
Applications arrive with nothing useful. Your questions are too generic. Ask something a decision actually depends on.
You want different questions per package. Not supported — one application form covers all packages.
You want to ask after approval instead. Use package requirements. Those appear in the exhibitor's portal once confirmed.
more in exhibitors, sponsors & leads
- How exhibitors work in evencloCatalog, packages, applications, booths and leads — how the pieces fit before you set anything up.
- Build your package catalogDefine booths, sponsorships and bundles once, and reuse them across every event you run.
- Set what a package includes and requiresList what the buyer gets, and what you need them to send you.
- Add venues and hallsSet up the physical spaces your booths live in, once, for every event.